All staff must read this web page and complete the form at the end before they are permitted onsite.

For any questions please email:

Event Name

Build dates are from the 31st May to the 9th June

INSERT plans, manages, conducts and supervised their site in compliance with legislation and best practice.
We want to ensure that all workers have a clear understanding of their responsibilities along with that of the company.

Key Contacts

John Smith – 07745295744
Steve Jobs – 07946294377
Eric Lau – 07392075844
Nick Jupp– 09075925322
Bob Marley – 07827593755


On Arrival

  • Please bring proof of your induction acknowledgement e-mail.
  • You will be checked at Production Office and issued accreditation for the day – a member of the production team or your HoD will come to collect you.
  • Any person or vehicle accessing the site is subject to a search, on entry, exit or both.
  • The Production Office will inform you of any restrictions on working hours.
  • All works onsite must be undertaken within a barriered work zone. If it is outside of the work zone, take some spare barrier and create a new small zone.
  • All contractors are responsible for the cleanliness of their work area and must use the provided recycling facilities.


  • Contractors must ensure that all equipment and tools not in use are safely and securely stored in an appropriate area, so that they are only accessed by authorised persons and will not pose a danger to other workers or visitors to a site.
  • Contractors must also ensure that all tools and equipment will be suitable for use, in good working order, CE marked where appropriate, and will only be used for the purpose for which they were intended.
  • When using tools always undertake a visual check first – report any problems to the Production Office. If the activity involves a noisy activity ensure you use suitable noise protection and where possible rotate your work.


  • You must have the right equipment and clothing to do the job before you start – including safety footwear, gloves and eye protection. Absolutely no exceptions. Speak with your line manager if you are unclear or have concerns.
  • High Visibility vests must be worn at all times.
  • Protective Shoes must be worn at all times
  • Hard hats are required for any working at height areas.
  • Other PPE as per your task specific risk assessment.



Competence and Training

If you haven’t had the training or don’t have the competency to do it.
Dont do it.


  • The use of personal music devices is not permitted when you are working.
  • Raised voices, shouting and swearing is discouraged unless in response to imminent danger.
  • All site-wide safety signage and notices must be observed and obeyed.
  • The use of mobile phones is prohibited when operating plant or working at height.
  • No one must interfere with anything provided in the interest of health, safety and welfare.
  • Please leave the site safely and quietly with consideration for other residents.
  • You must not be under the influence of alcohol or drugs whilst working onsite.


There is a site wide emergency procedure that is briefed to all key staff and management. In the event of an emergency follow the instructions of security.
The below is some key information

On Discovering A Fire Or Emergency

Do – Call for assistance.
Do – Tackle the fire if safe to do so.
Do – Always use the correct extinguisher.

After Leaving The Location

Do – Go to the assembly point.
Do – Move well away from the building.
Do – Leave clear access for emergency services.
Do NOT – Attempt to re-enter the venue until you are told it is safe to do so.

On Hearing The Venue’s Alarm

Do – Leave the venue by the nearest available exit.
Do NOT – Stop to collect personal belongings.

Setting The Alarm Off Accidentally

Do – Report the matter to the security staff.

Suspicious Package

All suspicious packages and persons will be reported through to the security staff to deal with.

Assembly Points

  • To be briefed to staff on arrival to the venue.
  • Do NOT re-enter the building until the fire brigade have given the all clear.


General Fire Safety

  • Know where fire extinguishers are.
  • Please only use these having read the instructions and as an emergency first measure (to aid escape).

Keep Fire Exits Clear

If the alarm sounds or you hear the alert code word, please leave via the nearest available routes (as sign posted) and proceed to the assembly points.

Exit Routes

Exit routes are sign posted throughout the venue with pictogram signs
The assembly point is…


Plant & Machinery

All contractors are their employees/sub-contractors operating vehicles, plant and equipment on or around the site must have received appropriate training and be in the possession of suitable training certificates/licenses.

Passengers MUST NOT be carried on trolleys or trucks.

This includes:

  • Deliveries to, and collections from the site.
  • The use of forklifts, Mobile Elevating Work Platforms (MEWP) and other automated lifting equipment.

This condition applies whether the organiser/venue or the contractors supply the plant.


  • Anyone using power tools, access or lifting equipment must be trained to do so and provide evidence of their training at the production office prior to commencing work. Necessary protective equipment must be used at all times. Lifting equipment must be marked with its SWL and LOLER cert.
  • Provide the Production Manager or on-site safety advisor with proof of your competence (e.g. IPAF card).

Hot Works

  • For any hot works such as grinding, cutting, welding a hot work permit will need to be completed prior to any works commencing.
  • The Production Office will provide you with it.
  • Make sure you sign it off and return it to the site manager department.


  • DRIVING ON-SITE. The site speed limit is walking speed only; all on-site vehicle movement must be escorted by a banksman.
  • The Strand Entrance: H – 4m, W – 2.5m, Weight – 10 tonne per axle. N.B. Maximum length of vehicle that can be reversed into the Strand Entrance is 12.19 metres.
  • Only 1 vehicle may be driven to the barriered area at any one time.
  • If you are in a traffic marshal role you must wear high visibility jackets at all times.
  • Vehicles should be held on the Strand prior to accessing the site.

Please DO NOT let vehicle engines run idle, turn engines off wherever possible.

Manual Handling

  • There are a number of activities to be undertaken which involve lifting heavy loads; all person undertaking manual handling work should be inducted prior to commencing this work.
  • Do not lift anything heavy than that of which you are comfortable with.
  • Always work as a team when lifting heavy loads.


When working at height you must remove the risk of items falling, and also ensure that you control the working zone below your working at height. Avoid where ever possible people being in that zone.
Where people must work underneath you or there is a risk they may need to access the area hard hats must be worn.

Mobile Scaffold Towers

  • PASMA trained staff only to use.
  • Outriggers MUST be used.
  • Toe boards MUST be used.
  • 3T method only for assembly.
  • Use tower in line with operators manual.
  • NEVER push with people or objects on the deck.

Mobile Elevated Platforms

  • IPAF trained staff only to use.
  • Operator checks prior to use.
  • Operator flooring checks prior to use.
  • No work leaning over handrail.
  • Use MEWP in line with operators manual.
  • Ensure work area below is secure from access.
  • Permission must be given prior to use.
  • PPE – High Vis and Hard Hats.
All work at height (including low level) must be carried out safely. Steps and ladders must be secure and particular care taken to avoid over—reaching or leaning.
Make sure they are footed by a second person and you do not access the top rung of the ladder. Absolutely no standing on flight cases, crates, vehicles etc.


  • Trained staff only.
  • Operator checks prior to use.
  • Operator flooring checks prior to use.
  • Second person to foot ladder.
  • Three points of contact at all time.
  • Only for short term works.
  • Do not work off top three rungs of ladder.
  • Do not overreach.
  • ensure ladder is suitable for height.
  • Create a work zone under your working at height.


Suspect Packages

  • If you discover a suspicious package the inform the Production Office and or security immediately.

Suspicious People/Activity

  • If you see anyone acting suspiciously in or around the venue please contract the Production Office.
  • Give them an accurate description of the person/s and what makes them look suspicious to you.

Terrorist Incident

  • Evacuate the venue as soon as possible following the directions of the PA/Stewards. It may be safer to remain inside the venue depending on the nature of the incident and its location.


First Aid On Event

  • Dedicated first aid staff are present during the event.

First Aid On Build

  • First Aid equipment and staff are available at the Production Office.

Accidents & Near Misses

Accident = An unplanned event that causes harm.
Near miss = An unplanned event that could have caused harm.

All accidents and near misses must be reported to the Production Office.
If you see something that could hurt someone…
Let the production team know.

Sign Off

Completion Certificates are required for all completed works onsite, please ensure you have checked with the Production Manager prior to leaving site when works are complete.



  • There are toilets that are open and for your use during the build. Please ask security to direct you to the nearest toilet

Hand Washing

  • Is available in the toilets.

Drinking Water

  • Is available onsite, please ask the Production team for nearest location of water.

Seated Rest Areas

  • Are available onsite, please ask security or the Production team for your area.

Thank you

If you have any questions please ask.
Once you have read and agree / understand all of the points above, please fill out the form below.