SITE INDUCTION

All staff and contractors working on site must complete this induction, including the form at the end before they are permitted onsite.

Somerset House Skate

2022

Somerset House

This is an event produced and managed by the Somerset House Trust. It is a public venue so please be considerate of how your actions and attitude onsite may impact upon the impression of the event, its stakeholders, the general public and venue neighbours.

Somerset House maintains high standards of health and safety and requires contractors and their staff to undertake their work in a safe way, which does not put themselves or others in danger.

Somerset House Trust reserves the right to require the removal from the premises of any member of the contractors’ staff who does not comply with these requirements or who puts themselves or others at risk.

Somerset House is a Grade 1 listed building, as such you must ensure that you protect the fabric of the building and surrounding infrastructure at all times.

Contractors must not sit on or place objects on the balustrades surrounding the main courtyard and river terrace. There is a deep well (7m) behind each balustrade.

Key Contacts

Nick Aston, Production Manager – 0779 2576 270
Ed Butler, Production Coordinator – 07453 322475
Somerset House Security Control – 0207 420 9439
Production Office – 0207 759 1924
Morgan Robinson, Production Manager – 07812 590512

DOWNLOAD SITE PLANVehicle Access Document

GENERAL

On Arrival

  • Please bring proof of your induction acknowledgement e-mail.
  • If you have not completed your induction in advance, you will need to complete this on site, which may cause delays to you starting work.
  • Security will direct you to the production cabin on the North Terrace on arrival for signing in.
  • Any person or vehicle accessing the site is subject to a search, on entry, exit or both.
  • The Production Office will inform you of any restrictions on working hours.
  • All works onsite must be undertaken within a barriered work zone.
  • All staff are responsible for the cleanliness of their work area and must use the provided recycling facilities.

Tools

  • Staff must ensure that all equipment and tools not in use are safely and securely stored in an appropriate area, so that they are only accessed by authorised persons and will not pose a danger to other workers or visitors to a site.
  • Staff must also ensure that all tools and equipment will be suitable for use, in good working order, CE marked where appropriate, and will only be used for the purpose for which they were intended.
  • When using tools always undertake a visual check first – report any problems to the Production Office. If the activity involves a noisy activity ensure you use suitable noise protection and where possible rotate your work.

PPE

  • You must have the right equipment and clothing to do the job before you start – including safety footwear and high visibility tabards. Absolutely no exceptions. Speak with your line manager if you are unclear or have concerns.
  • High Visibility vests must be worn at all times.
  • High visibility vests must be yellow or orange in colour, no other colour is acceptable.
  • Protective Shoes must be worn at all times.
  • Hard hats are required for any working at height areas.
  • Gloves are required for any manual handling tasks.
  • Protective eyewear for any identified risks requiring them.
  • Other PPE as per your task specific risk assessment.
  • Suitable clothing for the weather

SITE HAZARDS

PROHIBITIONS

Somerset House is a Grade 1 listed building, as such you must ensure that you protect the fabric of the building and surrounding infrastructure at all times.

Roof Access

Access to the roof spaces of Somerset House is only permitted if the staff have express permission from the Somerset House Trust representative. Staff must comply with the rules laid out in the Roof Access Procedure and must either have undergone roof access induction prior to access, or be escorted by SHT roof trained staff.

HEALTH AND SAFETY

Competence and Training

If you haven’t had the training or don’t have the competency to do it.
Dont do it.

Conduct

  • The use of personal music devices is not permitted when you are working.
  • Raised voices, shouting and swearing is discouraged unless in response to imminent danger.
  • All site-wide safety signage and notices must be observed and obeyed.
  • The use of mobile phones is prohibited when operating plant or working at height.
  • No one must interfere with anything provided in the interest of health, safety and welfare.
  • Please leave the site safely and quietly with consideration for other residents.
  • You must not be under the influence of alcohol or drugs whilst working onsite.

Accidents & Near Misses

Accident = An unplanned event that causes harm.
Near miss = An unplanned event that could have caused harm.

All accidents and near misses must be reported to the Production Office.
If you see something that could hurt someone…
Let the production team know.

Sign Off

Completion Certificates are required for all completed works onsite, please ensure you have checked with the Production Manager prior to leaving site when works are complete.

DIVERSITY AND INCLUSION

Our Commitment to Diversity and Inclusion

At Somerset House we are committed to building a diverse and inclusive community reflecting the diversity of our society. A community of staff, residents and audience where everyone feels valued, where their contribution matters and where they can reach their full potential, irrespective of their background, identity or circumstances.

We aim to ensure the diversity of all our staff – including volunteers and trustees – reflects our society as fully as possible. Similarly, we aim to be home to a resident community of artists and enterprises from an equally diverse range of situations, backgrounds and disciplines.

Somerset House Event Safer Space Policy

We strive to ensure that all studios, shared spaces, events, exhibitions, and parties at Somerset House are fully inclusive and safe as possible spaces for any person to participate and enjoy without fear of feeling marginalised or unwelcome. By entering Somerset House, you agree to respect anybody, attire, gender, sexual orientation, race, belief and experience whatsoever, and should expect to receive that same respect. By entering the space, you agree to treat all people equally and without prejudice or presumptions, including our staff.

We ask that everyone:

  • Be mindful of your own behaviour, and any behaviour by others, which may be interpreted as sexist
  • Seek consent for any interaction not just physical
  • Never make comments or judgements on the physical appearance of others
  • If commenting on attire only be positive
  • Do not make assumptions about anyone’s gender and avoid using gendered terms such as ‘miss’ ‘mister’ ‘mam’ ‘sir’ ‘guys’
  • If an attendee is struggling physically let them know you are on hand if they need
  • Avoid comments which single out, or prejudice, individuals by their ethnic or national background. Racist or xenophobic behaviour of any kind will not be tolerated.

For full details of the Trust’s commitment to Diversity and Inclusion please go to https://www.somersethouse.org.uk/diversity

EMERGENCY SITUATION RESPONSE PLAN

There is a site wide emergency procedure that is briefed to all key staff and management. In the event of an emergency follow the instructions of security.
The below is some key information

On Discovering A Fire Or Emergency

Do – Call for assistance.
Do – Tackle the fire if safe to do so.
Do – Always use the correct extinguisher.

After Leaving The Location

Do – Go to the assembly point at India Place or Waterloo Bridge and report to line manager.
Do – Move well away from the building.
Do – Leave clear access for emergency services.
Do NOT – Attempt to re-enter the venue until you are told it is safe to do so.

On Hearing The Venue’s Alarm

Do – Leave the venue by the nearest available exit.
Do NOT – Stop to collect personal belongings.

Setting The Alarm Off Accidentally

Do – Report the matter to the production office.

Suspicious Package

All suspicious packages and persons will be reported through to the security staff to deal with.

Assembly Points

  • India Place or Waterloo Bridge
  • Do NOT re-enter the building until the fire brigade have given the all clear.

TERRORISM

Suspect Packages

  • If you discover a suspicious package inform the Production Office and or security immediately.

Suspicious People/Activity

  • If you see anyone acting suspiciously in or around the venue please contact the Production Office.
  • Give them an accurate description of the person/s and what makes them look suspicious to you.

Terrorist Incident

PERMITS AND LICENSES

Permits

All works requiring a permit to work, will require a dynamic risk assessment before permit is issued.

You must ensure that all competency certificates for certifiable works are in your company risk assessment and method statement.

Plant & Machinery

All Staff operating vehicles, plant and equipment on or around the site must have received appropriate training and be in the possession of suitable training certificates/licenses.

Passengers MUST NOT be carried on trolleys or trucks.

This includes:

  • Deliveries to, and collections from the site.
  • The use of forklifts, Mobile Elevating Work Platforms (MEWP) and other automated lifting equipment.

This condition applies whether the organiser/venue or the contractors supply the plant.

You MUST:

  • Anyone using power tools, access or lifting equipment must be trained to do so and provide evidence of their training at the production office prior to commencing work. Necessary protective equipment must be used at all times. Lifting equipment must be marked with its SWL and LOLER cert.
  • Provide the Production Manager or on-site safety advisor with proof of your competence (e.g. IPAF card).
  • Ensure that the plant or equipment is under a regular inspection regime and fit for its intended task.
  • Ensure that the plant or equipment is used for its intended purpose, in an appropriate manner.

Hot Works

  • For any hot works such as grinding, cutting, welding a hot work permit will need to be completed prior to any works commencing.
  • The Production Office will provide you with it.
  • Make sure you sign it off and return it to the site manager department.

Vehicles

  • DRIVING ON-SITE. The site speed limit is walking speed only; all on-site vehicle movement must be escorted by a banksman.
  • The Strand Entrance: H – 4m, W – 2.5m, Weight – 10 tonne per axle. N.B. Maximum length of vehicle that can be reversed into the Strand Entrance is 12.19 metres.
  • If you are in a traffic marshal role you must wear high visibility jackets at all times.
  • All vehicles will be held at the Strand entrance for accreditation.
  • Please ensure you make contact with your site contact to confirm your arrival time.

Please DO NOT let vehicle engines run idle, turn engines off wherever possible.

There is currently a major pedestrianisation development taking place on Strand/Aldwych affecting vehicle movement directly outside Somerset House.

No vehicle are to park in the pedestrianised area, you will receive a parking ticket

Manual Handling

  • There are a number of activities to be undertaken which involve lifting heavy loads; all person undertaking manual handling work should be inducted prior to commencing this work.
  • Do not lift anything heavy than that of which you are comfortable with.
  • Always work as a team when lifting heavy loads.

WORKING AT HEIGHT

When working at height you must remove the risk of items falling, and also ensure that you control the working zone below your working at height. Avoid where ever possible people being in that zone.
Where people must work underneath you or there is a risk they may need to access the area hard hats must be worn.

Mobile Scaffold Towers

  • PASMA trained staff only to use.
  • Outriggers MUST be used.
  • Toe boards MUST be used.
  • 3T method only for assembly.
  • Use tower in line with operators manual.
  • NEVER push with people or objects on the deck.

Mobile Elevated Platforms

  • IPAF trained staff only to use.
  • Operator checks prior to use.
  • Operator flooring checks prior to use.
  • No work leaning over handrail.
  • Use MEWP in line with operators manual.
  • Ensure work area below is secure from access.
  • Permission must be given prior to use.
  • PPE – High Vis and Hard Hats.
All work at height (including low level) must be carried out safely. Steps and ladders must be secure and particular care taken to avoid over—reaching or leaning.
Make sure they are footed by a second person and you do not access the top rung of the ladder. Absolutely no standing on flight cases, crates, vehicles etc.

Ladders

  • Trained staff only.
  • Operator checks prior to use.
  • Operator flooring checks prior to use.
  • Second person to foot ladder.
  • Three points of contact at all time.
  • Only for short term works.
  • Do not work off top three rungs of ladder.
  • Do not overreach.
  • ensure ladder is suitable for height.
  • Create a work zone under your working at height.

FIRST AID

First Aid On Event

  • Dedicated first aid staff are present during the event.

First Aid On Build & Break

  • First Aid equipment and staff are available at the Production Office.

First Aid On Build

  • Venue security are all first aiders and are on site 24 hours a day, 365 days a year. They can be contacted on radio channel 1, extension 2222 or phone 0207 420 9439.

WELFARE

Toilets

  • Toilets are available for crew use in the South Wing, next to E10 Café. On larger builds there may also be toilets opened in the lower lightwells. Ask at the production office for more details.

Hand Washing

  • Is available in the toilets.

Drinking Water

  • There are water fountains in the north of the courtyard and South Wing, next to E10 Café.
  • Drinking water will be provided for contractors in the welfare space during build and break

Seated Rest Areas

  • Are available onsite, please ask security or the Production team for your area.

COVID-19

Can I go to work?

  • Prior to travelling to work and again prior to entering Somerset House, please carry out the following COVID health self-assessment:

Testing

  • If personnel exhibit COVID symptoms or are in close contact with a confirmed case they must test daily and only return to site following 2 negative tests on 2 concurrent days.

COVID Travel (Planning)

  • If you need to use public transport, avoid peak travel times where possible
  • Ensure you travel with alcohol hand rub and a face covering.

COVID Travel (During)

  • Wash your hands regularly
  • Use a face covering on public transport or in enclosed spaces
  • Contact Somerset House (or your line manager) if you feel unwell or are unable to travel for any reason

COVID Travel (After)

  • If you develop a new continuous cough and/or high temperature and/or a loss of sense of smell or taste you should stay at home (self-isolate) and try to book a test.
  • Inform Somerset House (and your line manager in not an employee of Somerset House)

Personal/respiratory hygiene:

  • The use of face coverings is mandatory in backstage dressing room access routes and production corridor.
  • You should wash your hands frequently for at least 20 seconds. You may also use alcohol hand rub in place of handwashing where facilities are not available
  • You should cough or sneeze into tissues. If you do not have immediate access to tissues, use the crook of your elbow
  • Do not touch your face with unwashed hands
  • Clean down high use touch points with a disinfectant wipe in sanitary facilities (as provided on-site). This includes such as handles after using them

Equipment:

  • To minimise the sharing of equipment, bring anything you think you may need (pens, chargers, tools etc) and share documents digitally where possible
  • Only necessary equipment and personal belongings should be brought to site

Food and drink:

  • To minimise the spread of infection, please bring your own food and drink where possible
  • Local retailers can be visited during breaks, please ensure only COVID safe food businesses are used and those with a food hygiene rating of 4* +
  • You MUST dispose of any waste in suitable receptacles
  • Only remove your face covering when sat in your designated rest areas to eat or drink
  • Maintain social distancing at 2m while eating/drinking

Thank you

If you have any questions please ask.
Once you have read and agree / understand all of the points above, please fill out the form below.

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