Heat, sand, cranes, long working hours, multiple contractors and a high end finish. Oh and Number 8 Events Ltd of course.


Cannes Lions brand activations are always a challenge, just by the very nature of the location and the time pressures. But not something that phases the team at Number 8 Events Ltd.

From Lifting Plans to Evacuation Plans, the key was in the effective planning, onsite tweaking and execution of the plans.

This is always a challenge when you are planning the safety in advance for an event site that you cannot visit frequently. But something we are well versed in assessing.

Naturally there will be amendments to the original plan, but with Number 8 Events by their side, the client can rest assured that the advice is pragmatic, efficient and useful.

Struggling to manage fast-changing COVID regulations?

Struggling to manage fast-changing COVID regulations?

Operating in a pandemic is tough, particularly given how quickly the rules around COVID-safety change from week to week.

Businesses now have to operate within the regional tier system while maintaining social distancing and other measures to flatten the curve, as well as preparing for potential ‘circuit breaker’ restrictions.

Throw in leaked reports across the media about the next set of Government proposals and suddenly you can feel completely overwhelmed and unsure about exactly what your business should be doing.

Our advice to clients is straightforward – in a world this complicated, you need to keep it simple. We’re going to show you how to do that.

Appoint your dedicated COVID-19 officer

Achieving COVID compliance is a team effort, but we advise that you put one person in charge of keeping up with the latest regulations.

By appointing a COVID officer, you’ll have a person in place who is checking the regulations and requirements every day with credible sources and getting the facts.

They will take on the responsibility of checking COVID compliance across all your projects, keeping up to date with the very latest advice and ensuring your business is operating correctly.

Your COVID contact will also be able to keep potential upcoming changes on their radar and brief you as soon as they come into play.

Provide bite-sized advice for the whole team

You may have briefed your team on your COVID Secure plan, but as things move fast, you need to keep updating them.

We recommend that you put together a simple COVID-19 table that covers each part of your plan succinctly. It should be easy-to-follow and accessible for all staff, contractors and stakeholders, so they can check precisely what you are doing and what’s expected of them.

By keeping a quick-reference resource like this to hand, you can ensure that the control measures are implemented correctly.

Here’s an example of a table we created for a client working on photoshoots in their space. With different teams moving in and out of the space during the shoot, everybody needed to know exactly how to work within the COVID Secure plan we’d created for them.

Protect & Detect A self-assessment declaration will be carried out by all staff prior to leaving home for work

Staff which were previously in protected groups will be assigned the safest possible roles on-site. Personal circumstances will be discussed with each employee

Face Coverings All staff working on-site will be wearing a face covering.

Although staff are working outside in a well-ventilated area, due to their proximity to one another during certain work tasks, they will need to apply the 1m plus rule which requires

·       Mandatory face coverings

·       Side-to-side or back-to-back working (not face-to-face)

·       Work tasks planned to take the minimal amount of time

Face coverings will be enforced on-site

Hand Hygiene Hot handwashing is available on-site in the production area, with anti-bacterial soap and disposable hand towels.

Alcohol hand rub is located on-site at the production area and all staff will be issued with personal alcohol hand rub in small bottles.

There is a strict policy of sanitisation before smoking, eating, drinking or touching one’s face.

Signage will be displayed prominently to act as a reminder to all persons on-site

Equipment All equipment is coming from the warehouse and will be held in isolation for 72 hours before being delivered to site. This will be achieved by loading the van 72 hours prior to departure.
Contact Points BS EN 1276 wipes will be used to clean any items coming from other sources or within the 72-hour rule from the warehouse.
Working Bubbles To ensure the risk of cross-contamination amongst the crew is reduced, they will be working in bubbles of 2. So if one of the team is either tested positive or has symptoms of COVID-19, the bubble will be isolated as opposed to the whole working team.
Sanitisation Number 8 sanitisation service occurring at 0900hrs on Monday ahead of site hand over.


As you can see, the table itself is clear and concise, and it acts as a useful summary of the more detailed COVID Secure plan we’d already put together for the client.

As things change, it’s a useful document to have as a reference as you update and enhance your infection control strategies.

It allows you to separate each risk and put in the correct measures to mitigate it, plus the people using this table won’t have to wade through more complicated paperwork to get a good grasp of what they need to do.

Unravelling advice and working with it

Needless to say, examining each process and making it as COVID safe as possible gets complicated when you start putting the whole plan together.

Reducing aerosol and fomite transmissions in one area could have an impact on another part of the project, or contravene the safety procedures you already have in place, particularly around employee welfare.

However, if you want to continue delivering inspiring and engaging projects, you have to wrap your head around it.

We’ve stepped in to support clients with complicated logistics, helping them untangle the amalgamation of legal requirements and risk assessments. Inevitably, some clients brush up against scenarios that aren’t covered in the guidance the Government has provided, and we’re there to help them navigate the project while operating in the spirit of the official advice.

In some circumstances, our advice has pre-empted Government regulations. For example, we worked with a client who had chefs and back of house staff working in a confined space and recommended they wore face masks during each shift three weeks before it became an official requirement. We identified that masks we’re imperative for the workers’ personal safety and to mitigate potential transmission from the kitchen area.

Remember, the rules are broad because they have to apply to businesses across numerous sectors and people working in vastly different ways. You need to take that general guidance and make it work for your business, ensuring you operate safely and successfully. Each company is unique and requires a bespoke solution.

Living in a pandemic is our new reality and each business must treat COVID-19 as another hazard in the workplace that needs to be controlled. So, assign your COVID officer to take in all the information available, put a COVID Secure plan in place that works for your business and how it operates and apply the hierarchy of hazard control (which we’ll explore in detail in our next blog).

You can continue to deliver excellence and keep the people using your space safe, it just requires careful thought and planning.





Working across all of the GDIF projects, Number 8 Events provide equipment. logistics and traffic management.


The team at Greenwich + Docklands International Festival organise some impressive performances across a multitude of spaces, across a short space of time.

In 2020 this was made all the more complicated by COVID-19 and all the restrictions that this brings.

Number 8 Events Ltd provides logistical and equipment hire support across all of the GDIF projects, ensuring that a consistent approach is achieved across all of the sites.

Whenever there is an element of traffic, Number 8 Events Ltd steps up to the mark and provides the consultation, planning and implementation.

In 2018 and 2019 we closed down Roman Road for a theatrical parade, and in 2020 we provided a rolling road closure for Lullaby, a cycle orientated community theatrical display across 5 miles in South London.





An effective proactive measure to prevent outbreaks and reduce the likelihood of cross contamination of SARS-CoV-2 (COVID-19).


Working within the event industry, we understand the needs, demands and restraints of an event or photoshoot venue.

This system is designed for use in public spaces and is safe for paints, glues, plastics, metals etc. Perfect for an event venue or photoshoot.

Working with the client we ensure that the sanitisation plan works round the expensive equipment onsite and is timed to ensure that there is limited loss in time.

All the staff are fully trained, including British Institute of Cleaning Science.

As you would expected from Number 8 Events Ltd, all works are fully risk assessed with insurance.

Having now undertaken this service for venues, film shoots, photo shoots and event spaces. We are preparing solutions for clients on a daily basis.





We have been working with London Borough of Waltham Forest for a number of years. Organising their public event programme.


We have worked with London Borough of Waltham Forest for more than 5 years now on their public facing events.

Working consistently through the year, we design, plan and implement the full event management service for the council.

We also utilise all of the Number 8 services to ensure that the council receive ultimate efficiency.

The events range across each of the areas of the borough and include concerts, carnivals, road closure events, a Mela and a firework display.

This is managed through one central Number 8 Events team, that works with the council staff and links into the wider Number 8 Events team to effectively deliver a diverse range of public authority events.

COVID Accreditation


Southwark Council launched the pilot project on 14th September 2020 to help provide reassurance to customers that local premises are safe to visit.

Bermondsey Bar & Kitchen’s safety advisors Number 8 Events Ltd. established a comprehensive COVID secure plan, and immediately responded to Southwark Council’s invitation to arrange an inspection by their Environmental Health Officer (EHO).

Following a thorough inspection by Southwark’s EHO, Bermondsey Bar & Kitchen – which is situated on Bermondsey Street – was the first venue to be awarded Southwark Council’s official COVID-Compliant Accreditation.

“This is a critical time for hospitality venues and to secure this accreditation from Southwark Council is excellent,” says safety advisor Wes Pierce, Managing Director of Number 8 Events.

“Throughout the past few months, we’ve worked with Bermondsey Bar & Kitchen to ensure that their COVID secure plan and risk assessment were robust and comprehensive.

“One of the key pieces of advice we gave them was to consult with staff using the new procedures to ensure they worked well and that everyone understood why each measure was in place. The feedback from the EHO was very complimentary about the measures we’ve taken.”

The key challenges faced by Bermondsey Bar & Kitchen included the management of a one-way system through the premises, creating working bubbles of staff, establishing a culture of compliance with patrons through staff communications and supported by easily understandable posters and signage, and appropriately-positioned distanced tables and chairs throughout the venue.

A concise contingent and risk plan was developed and put in place to proactively deal with any unfortunate circumstances, such as if anyone became ill on-site or developed a positive COVID test following their visit.

Further initiatives included QR menu codes and an efficient table service was implemented. Due to the increase in social distancing the venue needed to increase the number of toilets to deliver a safe and orderly queuing system. As such an additional outdoor block of toilets was delivered further reducing the need to queue.

Following their inspection, the EHO commented on the high standard of bespoke paperwork, processes, overall implementation and operation of the venue. They immediately awarded accreditation to Bermondsey Bar & Kitchen, ensuring that customers can socialise there confidently.

“Our main priority is the safety of our customers, and it’s wonderful to be able to reassure them that we’ve achieved this high standard,” says Manager Liam Murphy. “Number 8 Events helped us ensure we are following the Government’s guidance to the letter.

“Even when the regulations changed again on 22nd September, the impact on us was minimal as we’d already got extra measures in place to keep our customers and staff safe.”